Summary

Thank you for your interest in becoming an entertainer or workshop presenter at this year’s YOUniverSOUL Festival.  We are very excited about it and look forward to working with you to maximize the exposure of your message and artistry both prior to and on the day of the event.  We are planning an amazing day full of entertainment and workshops and are envisioning over 1000 amazing souls attending this event.
This year, we have three different presentation formats – a 45-minute presentation on the YOUniverse Stage, Soul Tent, or Red Tent, a 15-minute TED-style presentation in the Enlightenment Hall, or a whole-day art gallery or interactive experience in one of our experience stations.
We are seeking performers and presenters who align with the 9 Limbs of YOUniverSOUL Fest – Yoga + Art + Movement + Enlightenment + Music + Children + Health + Environment + Community.
Please peruse all of the information and let us know if you have any questions.  To jump directly to the entertainer and presenter proposal form, please click on the button below.
Presenter and Artist Application

Entertainer and Presenter Agreement and Guidelines

Entertainer and Presenter Proposal Deadline

In order to ensure a smooth event, all entertainer and presenter proposals must be filled out by the end of the day on July 17, 2020.  Please plan accordingly and fill out the form below early to ensure your event commitment.

Entertainer and Presenter Proposal Procedure

  • Review all the entertainer and presenter agreements, guidelines, and information.
  • Fill out and submit the entertainer and presenter application form and signed agreement at YOUniverSOULFest.com/presenters.
  • You will be contacted by a member of our entertainer and presenter team to answer any additional questions.
  • Final entertainer and presenter approvals will be made the week following the August 19 deadline.
  • Attend the entertainer and presenter meeting prior to the event.
  • Come to event and have an amazing day.

Entertainer and Presenter Meeting

All entertainers and presenters will be required to send a representative to a mandatory meeting the weekend before the event.  This will allow us to finalize event logistics, discuss setup and teardown, give assigned locations, distribute entry badges, and answer any final questions.

Entertainer and Presenter Badges

Entertainers and presenters will be assigned badges.  A list of names must be submitted prior to the entertainer and presenter meeting to receive badges at the meeting.  Badges must be worn at all times on the day of the event.  Any entertainer or presenter discovered sharing badges will be removed from the event.

Entertainer and Presenter Guidelines and Responsibilities

  • Entertainers and presenters will be assigned to either the stage or workshop area and given a time slot at the discretion of the YOUniverSOUL Fest planning committee.
  • All audiovisual equipment needed beyond a basic microphone and PA system must be provided by the entertainer or presenter and must be listed in the proposal form.  Keep in mind that electricity is available but very limited.
  • Internet access WILL NOT be provided. Please make sure to plan entertainment and presentation logistics accordingly.
  • Parking fees are the responsibility of the entertainer or presenter. YOUniverSOUL does not provide parking spaces or parking passes.
  • Trash/recycling/compost areas will be provided throughout the festival grounds.
  • Entertainers and presenters are responsible for their own belongings and the security of their commercial and personal items. YOUniverSOUL assumes no liability, responsibility, or risk for possessions.
  • Entertainers and presenters are free to promote and market themselves and their businesses while presenting.  However, if they wish to directly sell any products or services on the day of the event, they must also apply to be a Sponsor or Vendor.  This is a separate process and being accepted as one does not guarantee the other.
  • Any pyrotechnic or flammable displays, demonstrations, or products are strictly prohibited.

Entertainer and Presenter Set-Up Time and Procedure

In an effort to have the festival set up and fences enclosed at the opening of the event at 10 am, load-in will be the morning of the event between 7-9 am.  Stage and workshop area sound check will be between 8:00 and 8:30 am.  During the entertainer and presenter meeting prior to the event, specific load-in instructions will be distributed.  Please provide your own carts/dollies.  Only those with entertainer and presenter badges will be allowed in during this period.  For larger load-ins, the surface drive behind the stage may be accessible but must be noted ahead of time on the entertainer and presenter proposal and must be coordinated with and approved by YOUniverSOUL.  All vehicles must them be moved out of loading area and to surface or garage parking.

Entertainer and Presenter Tear-Down Time and Procedure

All entertainer and presenter items must be removed by 9 pm.  Specific load-out instructions and path will be discussed at the entertainer and presenter meeting prior to the festival.

Promotional Consent

Entertainer/presenter hereby irrevocably consents to the use of Entertainer/presenter’s image (by means of photograph or any other likeness of Entertainer/presenter), voice and name, either in whole or in part and in any and every form, style, size or color, and any related biographical material of Entertainer/presenter, edited as YOUniverSOUL Fest, LLC may deem appropriate, by YOUniverSOUL Fest, LLC and its agents, licensees, nominees, affiliates, successors and assigns (including print, broadcast, television, radio, electronic (including Internet), outdoor (including billboards) and any other advertising media now in existence or hereafter created), for advertising, publicity, business, trade or art purposes or any other purpose. Entertainer/presenter agrees that Entertainer/presenter’s image may be used either alone and/or in conjunction with sketches, cartoons, captions, films, artwork, textual matter or other photographs. YOUniverSOUL Fest, LLC will have all rights to register copyrights and renewals thereof in all materials utilized by YOUniverSOUL Fest, LLC pursuant to this Agreement. Entertainer/presenter understands that Entertainer/presenter will receive no payments or royalties. The consideration for Entertainer/presenter’s signing this Agreement is the promotional value that Entertainer/presenter may receive from YOUniverSOUL Fest LLC’s promotional campaign. YOUniverSOUL Fest, LLC will not be required to use Entertainer/presenter’s image, voice or name for any minimum amount of advertising.

Promotional Items

Entertainers and presenters attending the event are encouraged to distribute promotional items but are asked to consider the social and environmental impact of the items and encouraged to be creative in the solution.  All entertainers and presenters are encouraged to donate items for the volunteer thank you bags to be given to all the event volunteers.  These items will be collected on the day of the entertainer and presenter meeting the week before the event.

Entertainer and Presenter Application